The Secretary shall maintain a written record of the meeting proceedings of the Association and the Board. The Secretary shall be charged with the management of the Association correspondence and creation and distribution of meetings notices and minutes. The Secretary shall have a copy of the previous meeting’s minutes available during each meeting. The Secretary shall prepare the printed ballot for the election of officers and board members. The Secretary shall notify all newly elected officers and Board members of their election; and shall review all new member applications and notify them of their acceptance and shall perform such other duties normally associated with the office of the Secretary. The Secretary shall also maintain an accurate attendance record for the determination of such things as quorum. In the absence of the Secretary, another officer or board member shall perform Secretary’s responsibilities. The Secretary shall transfer all physical records of the Association to his or her successor.